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5 Great Tips to Effective Letter Writing

Many people may question the need to write letters in a world dominated by e-mail. If you want to simplify your communication, never ignore the power of a well-constructed letter. An email cannot achieve the impact that a well-written letter can generate. Whether it’s business, sales, introduction or personal letters, you can master it by learning a few simple tips.

1. The content of a letter should be well planned. To simplify your communication, draft your letter. This will help to communicate effectively. Make sure all points have been detailed and check your letter to read it. Rephrase those sentences that may be misunderstood. Check the spelling, especially the recipient’s name. Another key aspect is consistency in the spelling of names. To be on the safer side, it is always wise to prepare a draft of business, sales and cover letters.

2. Use of language. For business letters, always use formal language. Sales letters need to attract potential customers. So they can be informal with catchy titles. But when the sales letter talks about warranty, shipping and other major issues, use a formal tone. Cover letters are always written in formal language. Maximum flexibility with language can be shown in a personal letter. Depending on your relationship, you can choose formal or informal language. To simplify your communication, you must learn the art of selecting the appropriate tone for your letter.

3. Your letter could be addressed to many people. That doesn’t mean it shouldn’t have a personal touch. Always write a business or sales letter as if you were writing to a single person. A personal touch in your sales letter or newsletter will make the reader feel more comfortable. The reader should never want to read a brochure. The letter should have the effect of a personal conversation.

4. One of the best ways to streamline your communication is to make effective use of all modern day writing techniques. Use headings to indicate the subject. Make use of bullets to detail important points. Use simple language. If a scientific term is used, explain it in parentheses. You can use italic, bold and underling in the letter. You can also create a template for your letter.

5. Brevity. Today, people do not have time to spend reading long letters. Make your point in the least number of words. Never deviate from the core subject. Unnecessary deviations from the subject can do more harm than good. Sometimes the reader can totally ignore the letter.

Letters are an important tool of communication. Remember, they can also become documentary evidence. Your success in today’s world depends on how effectively you can streamline your communication.

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