How To Prove That A Language Is Not Context-Free Language Effective Business Communication Hinges on Well Honed Writing Skills

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Effective Business Communication Hinges on Well Honed Writing Skills

The ability to write is to create a context in which others can think. — Edwin Schlossberg, author and educator

“E-mails – which are received by Jim and are not being opened or are not answered. I wanted to let everyone know that when Jim and I send e-mails (example – who is going to pick up packages. ) I want for the one who never the e-mail goes to answer the e-mail. It is important that Jim and I know that the person, addressed, had read the e-mail. This gives an acknowledgment that the task is being completed. I dream I ask for a simple little 2 sec Note that says “OK”, “I got it”, or Alright.

Is there an easier way to say that? Of course there is ¨Please let me know you received our emails.

Sad to say, this type of writing is all too common – slapdash, rushed writing that has absolutely no regard for the reader. Worse, the “writer” doesn’t even care to edit before hitting the “send” button. You can only imagine the snickering and grumbling that email elicited among recipients.

As the novelist Somerset Maugham said, “The best style is the style you don’t notice.” The world of business communications is no different. Effective writers make their point concisely without calling attention to the way they write. The reader understands what the writer is conveying—questions, answers to questions, a call to action, a persuasive point—in one reading.

Getting there starts with three foundations of successful writing, whether it’s a project report, a technical assessment, a sales pitch or a short email:

o Writing is thinking. It should be seen as an opportunity, a gift of time to show how smart you are.

o Know your readers. Successful writers use inclusive language, not pompous, jargon-laden language that excludes. They write to edify, not to impress.

o Edit/revise. The first two basics are meaningless if you don’t check your work carefully. Sloppy or non-existent writing can make you look stupid.

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