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Thunderbird – Setting Up Email With IMAP Protocol
There are some benefits to setting up these accounts as opposed to POP. This protocol allows you the versatility to synchronize your email whether you send or receive via a webmail login or whether you send or receive via an email program. For example, you can have your client program installed at home and at work and if you have set your email account in both to use this protocol then your messages sent and received will be synchronized. It is convenient.
You still have the option to download your e-mails to your local computer, but then you will lose that ability to sync since both computers (the one at home and the one at work) are synced by the servers. One of the disadvantages of using this protocol is that it takes up disk space on your server.
Look for a web hosting company that allows you plenty of disk space, as disk space is cheap these days. There is another disadvantage to shared hosting servers which is mentioned below. When there are several e-mail accounts established to use this protocol and the accounts are set to check the server for new messages at a greater frequency, say, 30 minutes this can result in 500 error pages. The only way is to kill the process ID that I will show you later with Cpanel. But I had before me, so we will show you how to make your account.
1. First, download the Thunderbird program by googling ‘thunderbird mozilla’. It is a free and robust program and works well with Vista, XP, Mac OSX and Linux and in many languages. What more could you ask for?
2. Open the program. Click on “Tools” then “Account Settings” in the Menu Bar at the top of the program.
3. In the “Account Settings” click on the “Add Account…” button on the left side.
4. A window titled “Account Wizard” will appear. Simply click on the “Next” button.
5. Write your name and email address in the appropriate fields then click on the “Next” button.
6. IMPORTANT: Select the “IMAP” setting rather than the “POP” setting. In the “Incoming Mail Server” field type “mail.tutorialref.com” (without quotes). You may have to contact your server administrator to get your incoming mail server. Then click on the “Next” button.
7. In the “Incoming User Name:” field type in your email address then click on the “Next” button.
8. In the “Account Name” field type in your email address then click on the “Next” button.
9. Click the “Finish” button.
10. Highlight your email address by clicking on the one that is visible on the left side of the window.
11. Click on “Server Settings” then change the value from “10” to “30” in the field “Check for new messages every”. Now I discovered that if you are an administrative server set this to a much higher value like “360” which means check for new messages every 6 hours instead of every 30 minutes. The reason is that (for some reason) there tend to be many imap processes running and they tend to hang around. This on a Linux system (which I believe is Centos). I discovered this with one of my web hosting accounts with bluehost.
If you set up a lot of email addresses as I did for a client of mine, the mail servers were checked for new messages every 30 minutes and the result was many process Ids that ended up on occasion to activate the server to view all accounts (all websites). ) associated with this web hosting account to see 500 error pages. There is a solution to this problem on the site located under Cpanel tutorials.
Alternatively, you can probably set up a separate mail server on a separate domain, but that’s a tutorial for another day. If your customers want, they can manually check their emails. I can only set the “Check for new message every” field to 30 for those individuals who really need it and can’t be bothered checking for new messages manually. This is just a warning if you set this field value too low.
12. Click on “Composition & Addressing” which is a sub-section. Click on the drop-down menu under the line “Automatically quote the original message when replying” as shown. Then select “start my answer above the quote”.
13. Now click on “Offline & Disk Space” on the left side. Check “Make messages available in my Inbox when I’m working offline” and “When I create new folders, select them for offline use” as shown.
14. Click on the “Junk Settings” on the left side. Check “Trust spam header set by”. You can leave it selected in “SpamAssassin”. And tick “Move new junk messages to:” Leave the rest at the default settings.
15. On the left side, scroll down and select “Outgoing Server (SMTP)”. Then on the right side near the top click on the “Add” button as shown.
16. Do the following:
i. In the field “Server name” write “[outgoing mail server name]”. On some servers, the outgoing mail server is different. I think this is the case with the home ISP. Contact your server administrator for this information if you are unsure.
ii. In the field type “Port” change the number to “26”. Most home ISPs disable port 25 due to spam, so port 26 is used.
iii. In the field “User name and password” write your email address. Then click on the “OK” button.
17. On the left side, choose your email address. You can use the scroll bar and scroll upwards. Then click on the drop down menu as shown and select “[your email address] – [outgoing mail server name]”.
18. Now you will be able to retrieve your messages. Click on “Inbox” for your email account. A box will show asking for your password. If the box is not displayed, click on the “Get Mail” button as shown.
19. Sending email: when you send email from Thunderbird you may, sometimes, receive a display like the following. Simply click on “OK”. Create a new email message now to test if everything works fine. Send an email to yourself.
20. The first time you try to send an email, you will receive a display asking for your password. Enter your password and check “Use Password Manager to remember this password”.
21. Click the “Get Mail” button to check if you have received your text message.
Thunderbird mail is a free and robust program that is suitable for many platforms: Mac OSX, Windows XP, Windows Vista and Linux. There are also many useful plug-ins that allow much greater flexibility such as synchronization with Google Calendar. I will post more articles on the use of plug-ins in later articles.
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