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6 Different Types of Requirements Documentation

Requirements Documents are used to accurately and unambiguously convey the needs of a business. A Business Requirements Document is a well-known “requirements” document, but there are other types of requirements documents that are also important in the progress of a project to completion. The template for a Requirement Document to be used depends on the type of requirements it is intended to capture. Organizations develop and adapt their models to suit their needs.

Business Requirements Document (BRD)

Define the high-level business goals and core functions of a product. It is prepared by a business analyst or a project manager. It contains sections to describe the purpose of the project, functional, non-functional, data and interface requirements. It allows a good understanding of the types of users and their expectations. It presents an idea of ​​the proposed system from the point of view of the commercial organization that commissions the system.

Functional Requirements Document

Describes in detail, the services provided by the system. It specifies the sequence of events, inputs, outputs, stored data and computational processes for each function. It captures system behavior for every event and user action. Text descriptions are supported by wire diagrams for better understanding.

Quality Requirements Document

This document describes the acceptance criteria for the finished product. It states what end users expect from the system in terms of throughput, response time, reliability, disaster recovery, fail-safe mechanisms, maintainability, accessibility, load handling capabilities, portability and robustness. These are also called as non-functional requirements.

Technical requirements document

The software, hardware and platform requirements of the final product are described in this document. The software requirements state what programming language the system must be developed in, what software will be used to access the system and the type of database. Hardware requirements indicate the processor speed, memory size, disk space, network configuration, and capacity of the applications and database servers to be deployed when the system goes live. (production environment). The platform requirements set the constraints on the system environment and the constraints on the technology to be employed while building the system. If the system is to be implemented in multiple locations, the hardware and software environment of each location is described. The document lists the limitations that must be considered during the design of the system architecture.

User interface requirements document

Describes the look and feel of the system’s Graphical User Interface (GUI). Defines the position of user input fields, messages, menus, header and footer on the application screen. It explains how the screens are accessed by the user and the sequence of user actions for each process. It contains mock-up screenshots to give the project team an idea of ​​what the final product will look like. It shows:

• How the content is presented to the user

• Color codes to be used

• User Navigation

• Hints/tips/suggestions to be displayed to the user on the screen

• “Save data and continue operation later” option when the user has to enter a large amount of data in the system

Hotkeys for frequently used functions

Market Requirements Document (MRD)

Define the needs of the end users of the system (i.e. the customers of the company for whom the system is to be implemented). This document is prepared by marketing managers, product managers or business analysts. Defines system functions in accordance with current market trends and expectations of the target customer base. List the characteristics that give the company a competitive advantage in the market.

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